– or simply ERP, is like a master key to sustainable and smooth growth of any business organization with multi faceted operations. It integrates all the data and processes of an organization into a unified system. And thus, it facilitates the processes of planning, decision making and implementation. In short, ERP helps organizations take giant steps easily. ERPX.In helps mid level organizations – aiming at bigger goals – to easily adopt the best business practices.
ENTERPRISE RESOURCE PLANNING
Benefits Of ERP :
- Integrates all the data and processes, across the departments and locations
- Provides unified data platforms for enhanced operations.
- Facilitates better informed planning, decision making and implementation.
- Improves ease, efficiency and accuracy of monitoring and execution of tasks/
- Reduces paper documents, by providing quick feeding and retrieving data.
- Enhances cost control actions and facilitates faster, timely cash collection.
- Helps achieving competitive advantage by streamlining process and actions
Features of ERPX.in :
- ERPX.in is a proven solution with highly competitive implementation cost, with clear understanding of unique requirements and processes of different Indian mid-sized companies.
- It provides seamlessly integrated, company-wide information system.
- It covers all functional areas like manufacturing, selling and distribution, payables, receivables, inventory, accounts, human resources, purchases etc.
- Improves ease, efficiency and accuracy of monitoring and execution of tasks/
- Reduces paper documents, by providing quick feeding and retrieving data.
- Enhances cost control actions and facilitates faster, timely cash collection.
- Helps achieving competitive advantage by streamlining process and actions
PROCESS
While we, as the developer and vendor of the solution, put it our best to provide a highly efficient solution, it must be clearly understood and appreciated that implementation of any ERP solution is teamwork and the success of the same largely depends upon complete commitment and dedicated involvement from the client company, right from the top management to the end-users of the solution.
Benefits Of ERP :
Here is a brief list of actions that we -the developer/vendor and the client – need to carry out as a team :
- Identification of a single point of contact on both the sides. This enables smooth and effective implementation.
- Consultation with senior officials and end-users for collective analysis of system requirements, legacy systems and current processes. This stage decides decide the project duration and resource requirement.
- Analyzing the gaps.
- Cost estimation and finalization.
- Customization of the software, if required.
Features of ERPX.in :
- Integration of ERPX.in at two levels :
- Integration of various functional ERPX.in modules.
- Integration with legacy systems.
- Data conversion, if required.
- Test run of the entire new system.
- Training of the users and developing/adapting suitable user interfaces.
- Start using the solution and benefiting from almost endless advantages of the same !
MODULES
While we, as the developer and vendor of the solution, put it our best to provide a highly efficient solution, it must be clearly understood and appreciated that implementation of any ERP solution is teamwork and the success of the same largely depends upon complete commitment and dedicated involvement from the client company, right from the top management to the end-users of the solution.
Purchase
ERPX.IN Purchase is an integrated purchasing and receiving module which provides the functionality to manage Quotation Comparisons, Party Wise Item suppliers, Purchase orders and Goods receipts in a much efficient way. . ERPX.IN eases off the complexity involved in Purchase. It maintains track of enquiries, Indents, party Wise Item Wise Quotations, releases the purchase order to the supplier and receives the material from the supplier. ERPX.IN maintains on-line information of requisitions and purchase orders. It does comparative analysis of suppliers with Item as well.
- Enquiry status can be maintained as Active, Regretted, Lost or favoured. Provides a reason master for enquiry status reasons for further analysis
- Offer (Quotation) is prepared based on the enquiry and can be adjusted against enquiry. Quotation approval system (Authorization) based on the Value of the whole project.
- ERPX.IN supports two kinds of purchase orders. Domestic and Import purchase orders for inventory and non-inventory item. ERPX.IN provides the authorization mechanism to release the purchase order to a supplier. ERPX.IN also controls the print copies of the purchase order. MRP treats purchase orders as pending supply. Purchase orders can be created manually or automatically from MRP. Purchase orders can be created, amended and short (Force) closed.
- Indents form the basis of requirements. Indents get converted into purchase orders. Purchase orders are released to fulfill the indents. ERPX.IN maintains the information on pending indents.ERPX.In supports One to many Or Many to many Adjustments of one document with another
- Items supplied by the supplier against purchase orders are received via Goods Received Note (GRN). Before finally receiving the item into warehouse ERPX.IN provides the facility to pass them from Quality Checks/Control. Items received update the respective warehouse inventory, based upon the nature of the goods received, items can be stored in Bins or can be Quarantined.
- Item can be associated with purchase account and pre-defined tax summary. The posting of the purchase account can be maintained automatically or posting can be maintained manually.
- Multi-currency and advance license facility is available to maintain Import Purchasing.
- User defined Tax component and tax summary can be defined to maintain tax liability like Excise/Vat/Freight/CST/Service tax etc. & any Other Taxation policy irrespective of any state or country.
- GRN/Purchase bill can be maintained on approved and non-approved basis.
- Pending Purchase Order analysis & Other registers can be maintained Party and Item-wise.
- Multiple Addresses of supplier can be maintained to facilitate correspondence.
Inventory & Sub Contracting
ERPX.IN Inventory control maintains on-line inventory of Items, with departments and provides the accountability and tracking of issues, receipts and adjustments to inventory. It allows maintaining inventory @ different departmental levels and within that at different locations and bins. It allows stock adjustments due to physical stock counting mismatches.
ERPX.In controls inventory at various different locations. Management can have a consolidated report of stock lying at various Branches, Departments, Locations, Bins etc.
ERPX.IN Sub-Contracting takes care of inventory lying at subcontractor’s warehouse. This includes labour job gate pass, subcontract receipt, subcontract out and different regulatory annexure.
- Define inventory by using multiple units of measurement with a single SKU.
- Define QC parameters and methodology for any Inventory Items received
- Manage inventory on minimum/maximum and re-order level
- Item and warehouse wise inventory summarized history can be highlighted at the time of stock operations.
- A unique concept of department/location and bin allocation and manage inventory on department/location and bin level.
- Define inventory by category, sub-category and variants
- Manage inventory for moving and non moving items
- Perform inventory warehouse receipt, issue and transfer
- Parameterized Landed cost definition for stock valuation.
- Manage sub Contracting inventory.
- Generate key inventory reports such as Stock Valuation, (FIFO, LIFO, Weighted average) and stock ledger, item wise stock, Bin wise, Variant wise etc.
- Item can be graded as ABC or VED
Quality Control
In today’s competitive environment, it is becoming increasingly difficult to maintain customer satisfaction. This calls for you to always monitor and improve the quality of your products and services.
ERPX.IN Powerful component maintains the raw materials designated for use in the manufacturing of your products arrive at your facilities, you should determine whether they meet associated specifications, and you should track the manufacturing defects associated with these materials, which may either be due to the materials themselves or due to the manufacturing processes used.
- Stop Quality Problems at the Door.
- Monitor the Performance of Your Suppliers.
- Catch Problems Before They Occur.
- Materials acceptance into quality inventory.
- Manage Rapid entry of control results.
- Sample counts calculation based on Sample Planning.
- Automatic entry of Quality Assurance instructions and diagrams through Document Management module based on designated criteria.
- Materials transfers per decision statements.
- Manage Returned goods.
- Data integration for use in supplier evaluations.
- Correlation of production operations (routes) and quality assurance criteria.
- Entry of metrics measurement results during job completion approvals.
Material Resource Planning
ERPX.IN MRP systems can be sold as distinct module, easily integrated with your existing enterprise-wide ERP system or deployed with our raw materials, production scheduling or purchasing system. The MRP system utilizes pattern recognition and advanced planning algorithms with configurable logic.
- Generates accurate material requirements and master production schedules, providing bills of material and routings with real or standard allocations.
- Control raw materials inventories releasing more operating revenue and reducing supply bottlenecks and raw materials shortages. The MRP system uses raw materials inventories; orders and sales projections to deliver the material requirements plan and supports forecasts that can be integrated with external systems.
- Give your production scheduler the accurate, up to date information she or he needs in real time.
- Our MRP system generates work orders and purchase orders automatically.
- Configurable settings provide control over MRP system rules and logic.
- MRP system can be integrated within companies where there are diverse dependant data systems.
- MRP system integrates tightly with advanced planning and scheduling systems.
- Completely configurable modules give you complete control over your system.
Bill Of Material
ERPX.IN Bills of Material BOM component is a cost-effective solution when the full functionality of a complete manufacturing suite is not required. This option is used with Order Entry for kitting of single-level BOM items without allocation or work order generation.
- Allows for single-level bill of materials
- Includes support for revisions and maintain the track of effective date.
- Allows kitting during Order Entry.
- Allows bills of materials settings of active, hold, or obsolete.
- Easy customisations of key terminology.
- Manage nested BOM up to multiple levels.
- Unlimited reference designators per BOM item.
- Generates key reports like Bill of material, Finished goods, components, Where used, Unused Items, Configuration.
Excise
Excise is one of the powerful components of ERPX.IN. The Excise function is an integrated part of sales, purchase and production & Sub-contracting modules. The statutory reports of excise department can be maintained as per government Levis and rules.
- Manages off line and on line duty posting.
- Generate key statutory reports like RG Part I, Part II Excise Invoice, ARE-1, Duty debit summary, B1 Bond register, modvate credit taken & capital goods credit taken, PLA,TR-6 Challan reports & service tax registers, Annexure, Stock at job worker premise etc.
- Manages Excise Ad-hoc value posting.
- Manages Excise posting validation control on transaction level.
- On-line book wise duty debit or credit balance display.
- Auto generation of serial no. for value part registers.
- Manages Item wise proportionate values.
- Parameterized book code definition.
- Parameterized Serial no. definition for financial year.
- Manage Trading & Manufacturing Excise functions
Sales
Excise is one of the powerful components of ERPX.IN. The Excise function is an integrated part of sales, purchase and production & Sub-contracting modules. The statutory reports of excise department can be maintained as per government Levis and rules.
- corebanking solutions The Sales Orders processing system handles the diverse and complex requirements of order processing. Orders can be split as date-wise delivery schedules. The pending status of orders is also maintained.
- Preparation of the dispatch plan on the basis of pending orders and available stock.
- Logistics Planning to timely delivery of products to various locations to arrangement of transportation as per dispatch plan.
- Maintaining the sales targets for Salesmen, Brokers, Commission Agents, including the sales performance with details of sales force , area, outstanding, etc.
- Bar coding at various levels of packaging and dispatch as well.
- Sales Tax Forms Received can be entered in the system. Besides this reminder letter and reports relating to pending forms for various kinds of forms can be obtained.
- The Sales and Distribution system is closely integrated with the Production and Production Planning module.
- The Sales Order Amendment allows for modifications in orders, which have not been dispatched In a factory.
- Allows the user to track Sales Returns, Schemes, Discounts, and Free Items. Product wise sales targets can be set up for various categories like, salesmen, areas and more. Variances with various sales targets can be calculated.
- Extensive Sales Analysis for products or even groups of products. Monthly comparisons with previous and this years can current years’ sales can be analyzed.
- Online Invoicing printing using plain or pre-printed stationary.
- Credit Control through automatic prompting of credit limit.
- Matching of Receipt against invoices.
- Pending Order analysis, Party-wise, Product-wise.
- Salesman commission statements.
- Multiple Address maintenance of each and every customer.
- Pending Order status.
- Enquiry Status : Active, Regretted, Lost or favored.
- Enquiry Status Reason : Provide a reason master for enquiry status reasons.
- Offer (Quotation) is prepared based on the Enquiry and quotation approval.
- User defined Tax component and tax summary can be defined to maintain tax liability like Excise/Vat/Freight/CST/Service tax etc.
- Sales Order With Production (Tacking) with Amendments.
- Acceptance of Order with Multiple Delivery Schedules with Amendment History.
- Manage Delivery Challan-Cum-Invoice or can be manage separate Delivery Challan and Sales Invoice.
- Manage Export Packing Credit through Marketing work order.
- Define Production Planning on Acceptance Of Order.
Production Planning & Control
ERPX.IN Production Planning & Control handles the manufacturing and planning, the module covers Continuous process (Batch Process), Repetitive manufacturing Process, Configured Items (Assembled to Order Configuration) types of manufacturing style. It’s suitable for both Discrete & Process manufacturing.
- A unique concept of product allocation allows assigning user defined properties for each product. E.g. Colour, Size, Design number etc.
- Bill of Material can be defined up to unlimited number of hierarchical products. When executed, the system can span till the last raw material to provide detailed and accurate production analysis. The system also provides Bill Of Material for various processes.
- Defines processes for different stages of manufacturing and execution of work against Production or Works Order and offers detailed information of work in progress. Processes contain the information like process-wise/line-wise production capacity, labour, working hours and number of shifts. Details of man-hours worked, machine downtime, loss of time due to user-defined reasons and production efficiency are recorded.
- The system provides the user defined QC method definitions. User can define set of variable parameters for each QC test, with allowed range of values. The selected tests can be linked with each product.
- QC test certificates can be printed for each product manufactured.
- By-product wastage further classified into usable or non-usable stock.
- Wastage is provided in % as well as ad hoc
- Machine wise product master information.
- Detailed defination of Machine, Maintenance of machine.
- Keep track of different stages of Production with shift wise accounting.
- Material and production planning for Job work, in house mfg and scheduling.
- Department (Work-Center) wise costing with Profitability.
- Machine Maintenance & downtime analysis.
- System allows tracking of goods based on Batch number with Expiry and Mfg.date.
- Classification of Good & Waste pieces.
- Waste piece further classified into usable or non-usable stock.
- Raw Material wastage during production.
FAQS
ERPX.in is designed for whom?
ERPX.in is designed for Indian organizations, especially the SMEs. It has been designed with deeper consideration of Indian realities and requirements.
Who are the developers?
Indian developers. People who have worked for years with SMEs in India , understanding their processes and developing solutions most suitable for them. With ERPX.in, you also have an advantage of a single-point-of-contact from the developer’s side, who works closely and consistently with your employees through out the implementation and even beyond that.
Which are the major functions covered in ERPX.in?
ERPX.in an entirely customizable solution. Hence, it is actually up to you to decide which functions you want to cover and how much. Generally, ERPX.in integrates the data of the following.
- Production Planning And Control
- Financial Accounting System
- Purchase/Stores
- Sales And Marketing
- Excise
- Payroll
- Inventory Management
- MIS
- Costing
- EXIM
- Admin/Security
In fact, ERPX.in has built-in workflow modules that are tailored specifically for manufacturers to manage the entire order life cycle: from raw material procurement, production planning, manufacturing, marketing, sales, and service to financial reconciliation.
ERPX.in facilitates multi-location and multi-branch data connectivity with the Head Office. It also fulfils statutory requirements like excise, VAT, sales tax, E-TDS, local taxes and other statutory government requirements.
How much customization is possible?
Almost completely. That too, rapidly because ERPX.in is developed on a robust reusable framework. It is a tailor made solution and we make sure that it is suitable and workable for your organization. The best part is, ERPX.in is a sort of endless solution. It can easily accommodate newer business processes and change accordingly.
Our employees doesn’t know much about ERP. How can we address it?
Just another reason, why ERPX.in is suitable for you. Unlike other giant ERP providers, from whom day-to-day consultation is not just viable, we constantly remain with your organization, not just consulting but actually working with your employees, interacting with them in a way they can understand. ERPX.in also has an easy general user interface for heavy duty and complex data entries. We also offer training courses.
We have databases in Oracle/ MYSQL/ Sybase. Can ERPX.In work with them? Will we have to go for data conversion?
ERPX.in is available for all these flavors of databases. Data conversion is possible, but one needs to understand and appreciate the intricacies involved in data conversion.
